Effective Date: November 1, 2025
At Lexis Grey Limited, we are committed to protecting your privacy and ensuring that your personal information is managed responsibly and securely. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you interact with us, in accordance with the UK Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR), and other applicable data protection laws.
By using our website (www.lexisgrey.com), engaging our services, or communicating with us, you agree to the terms of this Privacy Policy. Please read it carefully to understand how we handle your information.
Lexis Grey Limited is a professional consultancy firm headquartered in London, United Kingdom. We provide integrated services across five sectors: business development, HR and payroll, financial advisory, compliance support, and creative communications.
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
📧 Email: admin@lexisgrey.com
📍 Address: London, United Kingdom
We collect and process personal data necessary to provide our services effectively. The types of data we collect include:
Contact Information: Name, email address, phone number, and business address.
Business Information: Company name, registration details, industry, and service requirements.
Financial Information: Billing details, payment records, and tax information where applicable.
Service Information: Details you share when requesting advice, consultations, or proposals.
When you visit our website or interact with our digital platforms, we automatically collect:
Technical Data: IP address, browser type, operating system, and device information.
Usage Data: Pages viewed, time spent on site, and navigation patterns.
Cookies and Tracking Technologies: We use cookies to improve website performance, remember preferences, and analyze site traffic. You can manage or disable cookies via your browser settings.
We may receive information from trusted third parties, such as business partners, referral sources, or public databases, to verify or enhance the accuracy of our records.
We use your personal data to deliver high-quality, secure, and efficient services. Specifically, we may use it for:
Service Delivery: To provide consultancy, financial, compliance, and creative services you have requested.
Client Communication: To respond to inquiries, schedule consultations, and manage projects.
Payments and Invoicing: To process transactions and maintain accurate billing records.
Marketing and Updates: To send relevant updates, insights, or promotional materials (only with your consent).
Service Improvement: To analyze performance, enhance our offerings, and improve client experience.
Legal and Regulatory Compliance: To meet obligations related to tax, accounting, or data protection laws.
Lexis Grey processes your data under the following lawful bases:
Consent: When you have given us permission (e.g., receiving marketing emails).
Contractual Necessity: When processing is required to perform a contract with you.
Legitimate Interests: When processing is necessary for our business operations and not overridden by your rights.
Legal Obligations: When we must comply with laws or regulatory requirements.
We do not sell or rent your personal data. However, we may share it in the following cases:
Service Providers: With trusted third parties that support our operations, such as payment processors, IT providers, and marketing platforms.
Professional Partners: With accountants, auditors, or subcontractors involved in fulfilling your service.
Legal Obligations: When required by law, regulation, or a valid legal request.
Business Transfers: In the event of a merger, acquisition, or reorganization, your data may be transferred to the successor entity under equivalent protection standards.
All third-party partners are carefully vetted to ensure they meet strict data protection and confidentiality requirements.
Your personal data may be transferred and processed outside the United Kingdom if necessary for service delivery (for example, when working with global technology or financial partners).
When this occurs, we ensure that appropriate safeguards — such as Standard Contractual Clauses (SCCs) — are in place to protect your data in accordance with applicable UK and EU standards.
We retain your personal data only as long as necessary for the purposes it was collected, or as required by law. Once no longer needed, your data will be securely deleted or anonymized.
Retention periods may vary based on service type and legal obligations (e.g., financial records are typically retained for six years).
You have several rights regarding your personal data under UK GDPR, including:
Right to Access: Request copies of your personal data.
Right to Rectification: Correct any inaccurate or incomplete data.
Right to Erasure: Request deletion of your data under certain conditions.
Right to Restrict Processing: Ask us to limit how we use your data.
Right to Data Portability: Request your data in a structured, machine-readable format.
Right to Object: Object to processing for legitimate interests or direct marketing.
Right to Withdraw Consent: Withdraw consent for processing at any time.
Right to Complain: File a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
To exercise any of these rights, please contact us at info@lexisgrey.com.
We take robust security measures to protect your data against unauthorized access, alteration, or misuse. These include encryption, access controls, and secure data storage systems.
While we strive for full security, no digital system is completely invulnerable, and we encourage users to take care when sharing sensitive information online.
Lexis Grey’s services are designed for adult business professionals and organizations. We do not knowingly collect or process personal data from individuals under the age of 18. If such data is identified, it will be promptly deleted.
We may update this Privacy Policy from time to time to reflect changes in our services or legal obligations. The updated version will be posted on our website with a revised effective date.
Your continued use of our services following such updates indicates acceptance of the new terms.
If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:
Lexis Grey Limited
London, United Kingdom
📧 Email: admin@lexisgrey.com
🌐 Website: www.lexisgrey.com
